Short answer
There’s no official TN letter template. The letter is written by the U.S. employer on its letterhead and should cover the TN profession, the job duties, the length of stay, your credentials and your pay. The outline below follows that order, with each part in [brackets] to fill in. Source: 8 CFR 214.6(d)(3), USCIS.
How to use this template
- Fill in every [bracket] with facts that are true for your job. Delete any optional parts you don’t use.
- Use the exact TN profession and its minimum credential from the TN professions list. Don’t pick a category to fit a job title.
- Write the duties as the work you’ll actually do. They should read as the listed profession at a professional level.
- Send the draft to your employer. They review it, correct anything inaccurate, print it on letterhead and sign it.
- Keep it consistent with your résumé, credentials and what you’ll say at the border.
The template
General information, not legal advice. Every statement in the final letter must be accurate and confirmed by your employer.
[Date]
U.S. Customs and Border Protection
U.S. Department of Homeland Security
Re: Request for TN classification for [Your full legal name], citizen of Canada
Profession: [TN profession, exactly as listed] (USMCA, Chapter 16, Annex 16-A, Appendix 2)
Position: [Job title]
Requested period: [Length, start date through end date]
Dear Officer:
[Company legal name] (the “Company”) respectfully requests that [Your full legal name], a citizen of Canada, be admitted to the United States in TN status under the United States-Mexico-Canada Agreement (USMCA) to work for the Company as [a/an TN profession] in the [full-time / part-time] position of [Job title].
About the Company. [One or two sentences on what the company does and where. Optional: year founded, number of employees.]
The position. As [Job title], [Mr./Ms. Last name] will perform professional-level [profession] work, reporting to the Company’s [manager’s title]. The position is based in [City, State]. [Mr./Ms. Last name]’s principal duties will include:
- [Duty 1: specific, professional-level work]
- [Duty 2]
- [Duty 3]
- [Duty 4 (four to eight duties is typical)]
The position requires, at a minimum, [the credential the TN list requires for this profession].
[Mr./Ms. Last name]’s qualifications. [Mr./Ms. Last name] holds [degree, licence or designation, with the school or issuing body and year]. Evidence of this credential is enclosed.
Length of stay. This is a temporary position. The Company anticipates requiring [Mr./Ms. Last name]’s services for a period of [length, up to three years], beginning on or about [start date] and ending on [end date].
Remuneration. [Mr./Ms. Last name] will be employed [full-time / part-time], working [hours] hours per week, at [an annual base salary of US$amount / an hourly rate of US$amount], paid through the Company’s U.S. payroll. [Optional: benefits]
We respectfully request that [Mr./Ms. Last name] be admitted in TN status as [a/an TN profession] for the period stated above. Please contact me at [signer’s email or phone] if you require any further information.
Sincerely,
[Signer’s name]
[Signer’s title]
[Company legal name]
Enclosure:
- [Copies of your credential evidence]
Filling in each part
| Part | What to put in it |
|---|---|
| Re: block | Your name, “citizen of Canada”, the TN profession exactly as listed, the job title and the requested period. |
| The request | One sentence naming the company, you, the TN profession and the position. |
| About the Company | What the business does and where, in the company’s own words. |
| The position | Who you report to, where you’ll work and four to eight specific duties. See writing the duties. |
| Minimum requirement | The credential the TN list requires for that profession, quoted or closely paraphrased. |
| Qualifications | Your degree, licence or designation, matching the evidence you enclose. |
| Length of stay | That the job is temporary, with start and end dates, up to three years. |
| Remuneration | Salary or hourly rate, hours and that pay is through the U.S. payroll. |
| Signature | The signer’s name, title and contact details. |
What a generic template can’t do
A template gives you the structure. It can’t tell you how your profession’s entry on the TN list is worded, which duties read as professional-level work for that profession, or which job titles tend to draw questions. Those details are where many letters go wrong. For more detail, see what the support letter must include and the annotated sample letter.
Prefer a letter built from your answers?
TNPath fills in a letter like this for your profession, with duty and title checks, as an editable Word file. Preview free; $99 USD to download.
Common questions
Is there an official TN visa letter template?
No. There’s no government form or official template. The regulation, 8 CFR 214.6(d)(3), describes what the employer’s letter should cover: the profession, the professional activities, the length of stay, the applicant’s credentials and the pay arrangements. Any template, including this one, is just one way to lay that out.
Can I download this template as a Word file?
You can copy the outline on this page into your own document. TNPath’s builder produces an editable Word letter filled in with your own answers, and you can preview it free before paying $99 USD.
Who should sign the TN letter?
Someone at the U.S. employer with authority who knows the role, such as the hiring manager or an HR representative, on company letterhead.
Does this template work for a renewal?
The structure is the same. A renewal letter says you’re already working for the company in TN status and asks for a new period to continue. See the TN renewal guide for an example of that wording.
Will TNPath tell me whether I qualify?
No. TNPath is a document-assembly tool. It organizes the facts you provide into templates and gives general information. It doesn’t make eligibility determinations or recommend case-specific strategy. Only U.S. Customs and Border Protection decides whether to admit you.
Sources
Last reviewed October 3, 2026. General information, not legal advice. Rules and fees change; confirm with official sources before you travel.